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VILLAGE OF CHAMPLAIN
ORGANIZATIONAL MEETING
APRIL 3, 2006
Clerk/Treasurer Munoz administered the Oath of Office to Trustee Southwick. Following his signature, same was ordered placed on file, and he took his seat on the Board. Trustee Gehrig, who was re-elected, was excused this evening.
The Organizational Meeting of the Board of Trustees of the Village of Champlain, New York, was held at the Village Office, 1104 Route 9, Champlain, New York, on April 3, 2006, at 6:30 p.m. Present were Mayor Moore, Trustees Martin, Southwick, and Trombley, Clerk/Treasurer Munoz, Deputy Clerk Barcomb, and Superintendent Kissel. Also present was David Marshall. Codes Officer Tetreault was excused this evening. The meeting was called to order by Mayor Moore for the purpose of organizing the Board for the 2006-2007 official year, and for the designation of various appointments and committees for the year.
MAYOR'S APPOINTMENTS
It was moved by Mayor Moore that the following Village Officers be appointed:
1. David Marshall be and is hereby appointed Village Attorney for a term of one year expiring on April 2, 2007, at a retainer set by annual budget appropriation.
2. Juanita Munoz be and is hereby appointed Clerk/Treasurer for the Village of Champlain for a term of one year expiring on April 2, 2007, at the salary set by annual budget appropriation.
3. Donna Barcomb be and is hereby appointed Deputy Clerk for the Village of Champlain for a term of one year expiring on April 2, 2007, at the salary set by annual budget appropriation.
4. Woodrow Kissel be and is hereby appointed Superintendent of Public Works for the Village of Champlain for a term of one year expiring on April 2, 2007, at the salary set by annual budget appropriation.
5. Michael Tetreault be and is hereby appointed Fire/Building Codes & Zoning Enforcement Officer for a term of one year expiring April 2, 2007, at the salary set by annual budget appropriation.
6. Norman Koslofsky be and is hereby appointed to the Planning Board for a term of five years expiring April 4, 2011, at no salary.
A motion was made by Trustee Martin, seconded by Trustee Southwick and carried, approving the Mayor's Appointments as presented.
MAYORAL COMMITTEE APPOINTMENTS/DESIGNATIONS
APRIL 3, 2006 TO APRIL 2, 2007
It was moved by Mayor Moore that the committees be appointed as follows:
A. Deputy Mayor Amy Gehrig
B. Water & Sewer Commissioner Gregory Martin
Deputy Commissioner Stephen Southwick
C. Street Commissioner Stephen Southwick
Deputy Commissioner Kim Trombley
D. Equipment/Tool Commissioner Gregory Martin
Deputy Commissioner Amy Gehrig
E. Building/Property Commissioner Kim Trombley
Deputy Commissioner Gregory Martin
F. Parks/Recreation Commissioner Amy Gehrig
Deputy Commissioner Stephen Southwick
G. Personnel Commissioner Amy Gehrig
Deputy Commissioner Kim Trombley
H. Shared Services Commissioner Stephen Southwick
Deputy Commissioner Gregory Martin
I. Harassment Committee Member Gregory Martin
Harassment Committee Member Kim Trombley
J. Insurance Commissioner Gregory Martin
K. Planning Board Liaison Stephen Southwick
L. Zoning Board Liaison Kim Trombley
M. Chairperson of the Zoning Board of Appeals Todd Manning
Vice-Chairperson of the Zoning Board of Appeals Clarke Herdic
N. Chairperson of the Planning Board Michael LaFontaine
Vice-Chairperson of the Planning Board Janet McFetridge
O. Budget Officer Jeffrey Moore
A motion was made by Trustee Southwick, seconded by Trustee Trombley and carried, approving the Mayoral Committee Appointments/Designations as presented.
BOARD APPOINTMENTS
It was moved by Trustee Martin, seconded by Trustee Trombley and carried, that the following Board appointments be and are hereby made:
1. Eleanor Filion and Geraldine Hayes be and are hereby appointed Inspectors of Election for a term of one year expiring April 2, 2007, at the salary set by annual budget appropriation, with Eleanor Filion as Chairperson.
2. Joseph Patrie be and is hereby appointed Village Historian for a term of one year expiring April 2, 2007, at no salary.
3. Tamara Kelsey be and is hereby appointed Village of Champlain Youth Commissioner for a term of one year expiring April 2, 2007, at the salary set by annual budget appropriation.
4. Joseph Patrie be and is hereby appointed to the Zoning Board of Appeals for a term of five years expiring April 4, 2011, at no salary.
BOARD DESIGNATIONS
1. Moved by Trustee Southwick, seconded by Trustee Trombley and carried, that the second Monday night of each month be and is hereby designated as the official meeting night of the Village Board during the year April 3, 2006 through April 2, 2007, and the time be at 6:30 p.m. at the Village Office, 1104 Route 9 (Main Street), Champlain, New York. Further, a copy of said resolution be forwarded to the news media and others having an interest in said meetings and requesting copies thereof, thereby officially notifying the public, as required by law, and in meeting the obligations of the Freedom of Information Act. Also, that said meeting dates be posted in one conspicuous place in the Village, as required by law.
2. Moved by Trustee Martin, seconded by Trustee Trombley and carried, that TDBanknorth, Chazy Branch Office; Key Bank of N.Y., NA, Champlain Branch Office; Chase Manhattan Bank, New York, N.Y.; Key Trust Company, Albany, N.Y.; USDA/Rural Development, Ithaca, N.Y. and Champlain National Bank, Champlain Branch Office be and are hereby designated the official bank depositories of Village funds during the year April 3, 2006 through April 2, 2007.
3. Moved by Trustee Martin, seconded by Trustee Southwick and carried,
WHEREAS the Board of Trustees of the Village of Champlain has determined to authorize payment in advance of audit of claims for public utility services, postage, freight and express charges, and
WHEREAS all such claims shall be presented at the next regular meeting of audit, and
WHEREAS the claimant and officer incurring or approving the same shall be jointly and severely liable for any amount disallowed by the Board of Trustees.
NOW THEREFORE BE IT RESOLVED:
Section 1. That the Board of Trustees authorizes payment in advance of audit of claims for public utility services, postage, freight and express charges and all such claims shall be presented at the next regular meeting for audit and the claimant and officer incurring or approving the same shall be jointly and severely liable for any amount disallowed by the Board of Trustees.
Section 2. This resolution shall take effect immediately.
4. Moved by Trustee Trombley, seconded by Trustee Southwick and carried,
WHEREAS the Board of Trustees of the Village of Champlain has determined to pay a fixed rate for mileage as reimbursement of officers and employees of the Village who use their personal automobiles while performing their official duties on behalf of the Village.
NOW THEREFORE BE IT RESOLVED:
Section 1. That the Board of Trustees shall approve reimbursement to such officers and employees at the rate of $.35 per mile.
Section 2. This resolution shall take effect immediately.
5. Moved by Trustee Martin, seconded by Trustee Trombley and carried, that the Press-Republican, Plattsburgh, New York, be and is hereby designated the official newspaper of the Village of Champlain during the year April 3, 2006 through April 2, 2007.
6. Moved by Trustee Southwick, seconded by Trustee Martin and carried, that the Village continue its participation in and with the joint projects of the Town of Champlain Youth Program, and with the County of Clinton Comprehensive Youth Program as a member of said county-wide youth organization.
7. Moved by Trustee Trombley, seconded by Trustee Southwick and carried, that the Annual Organizational Meeting for organizing the Board for the 2007-2008 official year, and for the various appointments and committees be and is hereby scheduled for April 2, 2007, at 6:30 p.m. at the Village Office, 1104 Route 9 (Main Street), Champlain, New York.
The Board next reviewed the Investment Policy, Procurement Policy, Personnel Policy and Rules & Procedures to Public Meetings. Mayor Moore requested two changes be made to the Personnel Policy as follows:
Page 9 - Health Insurance Buy-Out Agreement-Paragraph 2 amended to read "The payments for the "Buy-Out" will be made in four (4) equal payments due on August 31, November 30, Febuary 28 (February 29 for a leap year) and May 31, for a total yearly amount of $2,400."
Page 9 - Insurance Coverage-Section D amended to read "Current medical insurance consists of Empire Blue Cross and Guardian Dental effective January 1, 2003. (Adopted April 7, 2003). The coverage for the employee and his/her family shall be 10% of the Village's yearly premium costs for single or family coverage, dependant upon which plan the employee is qualified for."
A motion was made by Trustee Trombley, seconded by Trustee Southwick and carried, accepting all policies as submitted after the above-mentioned amendments.
It was moved by Trustee Trombley, seconded by Trustee Southwick and carried, that there being no further business to come before this meeting, same was declared adjourned at 6:50 p.m.
Donna Barcomb
Deputy Clerk
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