VILLAGE OF CHAMPLAIN
ANNUAL ORGANIZATIONAL MEETING
APRIL 5, 2011
Clerk/Treasurer Munoz administered the Oath of Office to Mayor Martin, Trustee Gurzenda, and Trustee Kim Trombley. Following their signatures, same were ordered placed on file, and they took their seats on the Board.
An Organizational Meeting of the Board of Trustees of the Village of Champlain, New York, was held at the Village Office, 1104 Route 9 (Main Street), Champlain, New York, on April 5, 2011, at 6:30 p.m. Present were Mayor Martin, Trustees Gehrig, Gurzenda, Kim Trombley, and Thomas Trombley, Clerk/Treasurer Munoz, Deputy Clerk Barcomb, Superintendent Sorrell, Codes Officer Tetreault, Legislator Harry McManus, Janet McFetridge, Margaret Shaner, Rachael Soluri, Catherine Gooley, and Jamie Thomas.
The meeting was called to order by Mayor Martin for the purpose of organizing the Board for the 2011-2012 official year and for the designation of various appointments and committees for the year.
MAYOR’S APPOINTMENTS
It was moved by Mayor Martin that the following Village Officers be appointed:
1. David Marshall be and is hereby appointed Village Attorney for a term of one year expiring on April 3, 2012, at the retainer set by annual budget appropriation.
2. Donna Barcomb be and is hereby appointed Deputy Clerk for the Village of Champlain for a term of one year expiring on April 3, 2012, at the salary set by annual budget appropriation.
3. Larry Sorrell be and is hereby appointed Superintendent of Public Works for a term of one year expiring April 3, 2012, at the salary set by annual budget appropriation.
4. Michael Tetreault, Jr. be and is hereby appointed Fire/Building Codes & Zoning Enforcement Officer for a term of one year expiring April 3, 2012, at the salary set by annual budget appropriation.
5. Juanita Munoz be and is hereby appointed Records Access Manager for a term of one year expiring April 3, 2012, at no salary.
F. Donna Barcomb be and is hereby appointed Registrar of Vital Statistics for a term of one year expiring April 3, 2012, at the salary set by annual budget appropriation.
G. Karen Gurzenda be and is hereby appointed to the Planning Board for a term of five years expiring April 1, 2014, at no salary. (Filling unexpired term).
H. Norman Koslofsky be and is hereby appointed to the Planning Board for a term of five years expiring April 5, 2016, at no salary.
I. VACANT be and is hereby appointed to the Planning Board for a term of five years expiring April 2, 2013, at no salary. (Filling unexpired term).
The motion was seconded by Trustee Gehrig. Roll call vote as follows:
Mayor Martin Aye
Trustee Kim Trombley Aye
Trustee Gurzenda Aye
Trustee Thomas Trombley Aye
Trustee Gehrig Aye
Motion carried.
MAYORAL COMMITTEE APPOINTMENTS/DESIGNATIONS
APRIL 5, 2011 TO APRIL 3, 2012
The following appointments were offered by Mayor Martin:
A. Deputy Mayor Amy Gehrig
B Water & Sewer Commissioner Thomas Trombley
Deputy Commissioner Thomas Gurzenda
C. Street Commissioner Kim Trombley
Deputy Commissioner Thomas Gurzenda
D. Equipment/Tool Commissioner Amy Gehrig
Deputy Commissioner Thomas Gurzenda
E. Building/Property Commissioner Kim Trombley
Deputy Commissioner Amy Gehrig
F. Parks/Recreation Commissioner Amy Gehrig
Deputy Commissioner Thomas Trombley
G. Personnel Commissioner Amy Gehrig
Deputy Commissioner Kim Trombley
H. Harassment Committee Member Thomas Gurzenda
Harassment Committee Member Kim Trombley
I. Shared Services Commissioner Thomas Trombley
Deputy Commissioner Thomas Gurzenda
J. Insurance Commissioner Kim Trombley
K. Planning Board Liaison Thomas Trombley
L. Zoning Board Liaison Kim Trombley
M. Champlain Fire District Liaison Thomas Gurzenda
N. Chairperson of the Zoning Board of Appeals Clarke Herdic
Vice-Chairperson of the Zoning Board of Appeals None Appointed
O. Chairperson of the Planning Board Janet McFetridge
Vice-Chairperson of the Planning Board None Appointed
P. Budget Officer Gregory Martin
Q. Recreation Committee Amy Gehrig
R. Town of Champlain IDA Member Gregory Martin
Town of Champlain IDA Member Thomas Trombley
The motion was seconded by Trustee Gehrig. Roll call vote as follows:
Mayor Martin Aye
Trustee Kim Trombley Aye
Trustee Gurzenda Aye
Trustee Thomas Trombley Aye
Trustee Gehrig Aye
Motion carried.
BOARD APPOINTMENTS
It was moved by Mayor Martin and seconded by Trustee Kim Trombley that the following Board appointments be and are hereby made:
1. Marie Dupee and Claire Clark be and are hereby appointed Inspectors of Election for a term of one year expiring April 3, 2012, at the salary set by annual budget appropriation, with Marie Dupee as chairperson.
2. Richard Filion be and is hereby appointed Village Historian for a term of one year expiring April 3, 2012, at no salary.
3. Meagan McComb be and is hereby appointed Village of Champlain Recreation Leader for a term of one year expiring April 3, 2012, at the salary set by annual budget appropriation.
4. Peter Visconti be and is hereby appointed to the Zoning Board of Appeals for a term of five years expiring April 5, 2016, at no salary.
Roll call vote as follows:
Mayor Martin Aye
Trustee Kim Trombley Aye
Trustee Gurzenda Aye
Trustee Thomas Trombley Aye
Trustee Gehrig Aye
Motion carried.
BOARD DESIGNATIONS
1. Moved by Trustee Gehrig and seconded by Trustee Thomas Trombley that the first Tuesday night of each month be and is hereby designated as the official meeting night of the Village Board during the year April 5, 2011 through April 3, 2012, and the time be at 6:30 p.m. at the Village Office, 1104 Route 9 (Main St.), Champlain, New York. Further, a copy of said resolution be forwarded to the news media and others having an interest in said meetings and requesting copies thereof, thereby officially notifying the public, as required by law, and in meeting the obligations of the Freedom of Information Act. Also, that said meeting dates be posted in one conspicuous place in the Village, as required by law. Roll call vote as follows:
Mayor Martin Aye
Trustee Kim Trombley Aye
Trustee Gurzenda Aye
Trustee Thomas Trombley Aye
Trustee Gehrig Aye
Motion carried.
B. Moved by Trustee Gehrig and seconded by Trustee Gurzenda that the second Wednesday night of each month be and is hereby designated as the official meeting night of the Zoning Board of Appeals during the year April 5, 2011 through April 3, 2012, and the time be at 5 p.m. at the Village Office, 1104 Route 9 (Main St.), Champlain, New York. Further, a copy of said resolution be forwarded to the news media and others having an interest in said meetings and requesting copies thereof, thereby officially notifying the public, as required by law, and in meeting the obligations of the Freedom of Information Act. Also, that said meeting dates be posted in one conspicuous place in the Village, as required by law. Roll call vote as follows:
Mayor Martin Aye
Trustee Kim Trombley Aye
Trustee Gurzenda Aye
Trustee Thomas Trombley Aye
Trustee Gehrig Aye
Motion carried.
1. Moved by Trustee Thomas Trombley and seconded by Trustee Kim Trombley and carried, that TDBank, Chazy Branch Office; Key Bank of N.Y., NA, Champlain Branch Office; Chase Manhattan Bank, New York, N.Y.; Key Trust Company, Albany, N.Y.; USDA/Rural Development, Ithaca, N.Y. and Champlain National Bank, Champlain Branch Office be and are hereby designated the official bank depositories of Village funds during the year April 5, 2011 through April 3, 2012. Roll call vote as follows:
Mayor Martin Aye
Trustee Kim Trombley Aye
Trustee Gurzenda Aye
Trustee Thomas Trombley Aye
Trustee Gehrig Aye
Motion carried.
2. Moved by Trustee Gurzenda and seconded by Trustee Kim Trombley,
WHEREAS the Board of Trustees of the Village of Champlain has determined to authorize payment in advance of audit of claims for public utility services, postage, freight and express charges, and
WHEREAS all such claims shall be presented at the next regular meeting of audit, and
WHEREAS the claimant and officer incurring or approving the same shall be jointly and severely liable for any amount disallowed by the Board of Trustees.
NOW THEREFORE BE IT RESOLVED:
Section 1. That the Board of Trustees authorizes payment in advance of audit of claims for public utility services, postage, freight and express charges and all such claims shall be presented at the next regular meeting for audit and the claimant and officer incurring or approving the same shall be jointly and severely liable for any amount disallowed by the Board of Trustees.
Section 2. This resolution shall take effect immediately.
Roll call vote as follows:
Mayor Martin Aye
Trustee Kim Trombley Aye
Trustee Gurzenda Aye
Trustee Thomas Trombley Aye
Trustee Gehrig Aye
Motion carried.
3. Moved by Trustee Gehrig and seconded by Trustee Thomas Trombley,
WHEREAS the Board of Trustees of the Village of Champlain has determined to pay a fixed rate for mileage as reimbursement to officers and employees of the Village who use their personal automobiles while performing their official duties on behalf of the Village.
NOW THEREFORE BE IT RESOLVED:
Section 1. That the Board of Trustees shall approve reimbursement to such officers and employees at the rate of $.50 CENTS per mile.
Section 2. This resolution shall take effect immediately.
Roll call vote as follows:
Mayor Martin Aye
Trustee Kim Trombley Aye
Trustee Gurzenda Aye
Trustee Thomas Trombley Aye
Trustee Gehrig Aye
Motion carried.
4. Moved by Trustee Gehrig and seconded by Trustee Kim Trombley that the
Press-Republican, Plattsburgh, N.Y. be and is hereby designated the official newspaper of the Village of Champlain during the year April 5, 2011 through April 3, 2012. Roll call vote as follows:
Mayor Martin Aye
Trustee Kim Trombley Aye
Trustee Gurzenda Aye
Trustee Thomas Trombley Aye
Trustee Gehrig Aye
Motion carried.
5. Moved by Trustee Gehrig and seconded by Trustee Thomas Gurzenda that the Village continue its participation in and with the joint projects of the Town of Champlain Youth Program, and with the County of Clinton Comprehensive Youth Program as a member of said county-wide youth organization. Roll call vote as follows:
Mayor Martin Aye
Trustee Kim Trombley Aye
Trustee Gurzenda Aye
Trustee Thomas Trombley Aye
Trustee Gehrig Aye
Motion carried.
6. Moved by Trustee Gehrig and seconded by Trustee Thomas Trombley that the Annual Organizational Meeting for organizing the Board for the 2012-2013 official year, and for the various appointments and committees be and is hereby scheduled for April 3, 2012, at 6:30 p.m. at the Village Office, 1104 Route 9 (Main Street), Champlain, New York. Roll call vote as follows:
Mayor Martin Aye
Trustee Kim Trombley Aye
Trustee Gurzenda Aye
Trustee Thomas Trombley Aye
Trustee Gehrig Aye
Motion carried.
The Board next reviewed the Investment Policy, Procurement Policy, Teamsters Union Contract, Personnel Policy, and Rules & Procedures for Public Meetings, and they were all accepted as submitted.
It was moved by Trustee Gehrig and seconded by Trustee Thomas Trombley that there being no further business to come before this meeting, same was declared adjourned at 6:50 p.m. Roll call vote as follows:
Mayor Martin Aye
Trustee Kim Trombley Aye
Trustee Gurzenda Aye
Trustee Thomas Trombley Aye
Trustee Gehrig Aye
Motion carried.
Donna Barcomb
Deputy Clerk